Done-for-you patient communication automation for Canadian dental clinics. We build it, you approve it, it runs automatically.
The problem
Three things quietly cost Canadian dental clinics thousands of dollars every month.
23% of dental clinic calls go unanswered during peak hours. Most callers don't leave a voicemail — they call the clinic down the street. Clinics that respond within 2 minutes book 60% more appointments. The average clinic loses $2,000–4,000/month to missed call revenue alone.
Manual reminder calls are time-consuming and inconsistent. Without automated reminders, no-show rates climb to 15–25%, leaving hygienists and chairs idle. Each empty chair slot costs a 3-chair clinic $150–$300 in lost production.
Patients are told to come back in 6 months — then nobody follows up. A year passes, they're gone. Each lost recall patient costs $200–$400 in lost production. A clinic with 140 overdue patients has $28,000–$56,000 sitting untouched on their recall list.
How it works
We audit your setup, build everything for you, and launch it. You approve it before anything goes live.
We look at your current setup and tell you exactly what you're losing — missed calls, gaps in reminders, inactive patients sitting on your recall list.
No pressure, no commitment until you're ready. You get a clear picture of the opportunity first — then you choose whether to move forward.
Patient list reactivation, appointment reminders, missed call follow-up — we build and configure everything directly. You don't touch anything technical.
You approve it, we launch it, it runs. You check the monthly report we send you. That's your only job from here.
Real-world scenario
A realistic scenario based on a 3-chair clinic in a suburban market — not a cherry-picked case study.
Results vary by clinic size and market. We don't guarantee specific numbers — we guarantee the system works as described.
Pricing
No monthly SaaS fees, ever. No contracts. Pay first half to start — we build everything — you pay the second half only after you see it working.
Why ClinicFlow
Dentrix Communicate, MaxAssist, and DentAI charge $200–$500/month. Here's how we compare.
| What you're comparing | ClinicFlow | Monthly software (Dentrix / MaxAssist / DentAI) |
|---|---|---|
| Price | $397–$2,497 one-time Split payment — second half only after delivery |
$200–$500/month $2,400–$6,000/year |
| Monthly fees | None, ever | Required — ongoing subscription |
| Setup time | 5 business days — we handle everything | 2–8 weeks of onboarding, demos, and IT coordination |
| Training required | None — your team changes nothing | Staff training required for every module |
| Works with existing tools | Yes — runs alongside Jane App, Dentrix, Curve, any PMS | Often requires switching or deep PMS integration |
| Canadian-built | Yes — built for Canadian clinics | Mostly US-based platforms |
| Contract | None — pay once and own it | Annual contracts common |
Software subscriptions make sense for large multi-location groups. For a 1–5 chair clinic, paying monthly forever for features you use 30% of is a poor return.
Our guarantee
If your automations aren't running correctly within 30 days of setup, we'll fix them at no charge — every time, until they work as described. If you're still not satisfied after that, we'll refund the second-half payment in full. No questions asked, no lengthy process.
Also included: 60-day email support after delivery. We answer within 4 business hours on weekdays.
FAQ
Get in touch
Request a free audit — we'll tell you exactly what you're losing. No commitment required.